Human resources

HR & Payroll

Organisational structure, employee profiles, payroll with automatic cost centre allocation and accounting journal entries.

Org. structure Leave management Staff movements ЄСВ / ПДФО / ВЗ payroll ESV + Form 4DF XML GL integration

Organisational structure

Department tree of unlimited depth with circular reference guard.

Production Warehouse Administration Sales Technical Quality Logistics Finance HR IT

Employee profiles

Full employee information with lifecycle management.

  • 5 employment types: Full-time, Part-time, Contractor, Intern, Temporary
  • Work schedules: 8h standard, 12h/24h shift, Flexible, Remote
  • Department transfers with audit trail
  • Termination with date and reason
  • Link to counterparty profile (ADR-038)
Employees list
Payroll run

Payroll

Automatic salary calculation with GL posting to cost centres.

1

Create payroll run

Select period, list of employees. System generates a draft of accruals.

2

Calculation

Auto-calculation: base salary, ESV (19.5%), personal income tax, bonuses, deductions.

3

Review & approval

Review per line. Manual adjustment if needed. Approval.

4

Post to accounting

Automatic journal entries by cost centres according to department type.

Ukrainian payroll compliance (ЄСВ / ПДФО / ВЗ)

Full statutory compliance for Ukrainian employers: unified social contribution (ЄСВ), personal income tax (ПДФО) and military levy (ВЗ) calculated per employee, with Form 4-DF and ESV reporting to the DPS.

ЄСВ / ПДФО / ВЗ calculations

  • ЄСВ 22% charged to employer on gross salary per employee
  • ПДФО 18% withheld from employee income with standard deductions
  • Військовий збір 1.5% (ВЗ) withheld and reported separately
  • Minimum wage base check: ЄСВ floor at statutory minimum salary
  • Maximum ЄСВ cap at 15× minimum wage ceiling enforced automatically

Vacation & sick pay (відпустки / лікарняні)

  • Annual leave accrual per Labour Code: 24 calendar days minimum
  • Vacation pay calculated on average daily earnings (12-month base)
  • Sick leave: first 5 days employer-funded, remainder from ФССУ
Розрахувати СПІВРОБІТНИК НАРАХОВАНО ПДФО 18% ВЗ 1.5% ЄСВ 22% Разом Нараховано ПДФО + ВЗ ЄСВ 22%
ЗВІТ ЄСВ J0500107 · ФОРМА 4ДФ J0101205 XML ↓ ТАБЛИЦЯ 1 — Підсумки Кількість База ЄСВ Сума ЄСВ 22% ТАБЛИЦЯ 6 — По кожному (РНОКПП) РНОКПП Категорія База Ставка Сума ДПС · Квартальна подача · XML формат

Leave management

Policies, per-employee balances, requests and approvals — connected to payroll runs.

  • Leave policies: annual, sick, maternity, unpaid, compensatory
  • Per-employee balances updated automatically after each payroll posting
  • Request → manager approval → payroll deduction
ВІДПУСТКИ — ЗАЯВКИ ТА БАЛАНСИ + Нова заявка СПІВРОБІТНИК ТИП ПОЧАТОК КІНЕЦЬ СТАТУС Схвалено На розгляді Схвалено БАЛАНСИ ВІДПУСТОК Щорічна Лікарняна Без збереж.
РУХ ПЕРСОНАЛУ Нові прийоми Звільнення Чисельність ПІБ ДАТА ПРИЙОМУ ПІДРОЗДІЛ ТИП Показано 1–10 з 47 ‹ 1 › Фонд ЗП: 1 840 тис. грн · Сер. ЗП: 87 тис. · ▲ 4 нових за 30 днів Управління · 8 Виробництво · 15 Фінансовий · 6

Staff movements

Three nested sub-tabs show the full workforce lifecycle.

  • New hires — paginated table with hire date, department, position and employment type
  • Terminations — date, department, type; last 90 days highlighted
  • Headcount by department — salary fund, avg salary, ▲30-day hires, department head

Regulatory reports — XML downloads

Generate XML reports for the Ukrainian State Tax Service (DPS) from posted payroll runs. Employer EDRPOU is auto-filled from the active company profile.

J0500107 — ЄСВ

ESV report — Table 1 (totals) + Table 6 (per employee by RNOKPP), monthly XML

Таблиця 1 Таблиця 6 РНОКПП XML · DPS

J0101205 — Форма 4ДФ

Form 4DF — PDFO 18% + military levy 1.5% per employee with income type code, quarterly XML

ПДФО 18% ВЗ 1.5% Ознака доходу XML · DPS

Related modules

📒 Accounting ⚙️ Manufacturing 👥 Counterparties